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OSEC Board
:: Meetings :: Policies
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OSEC Membership Meeting Minutes
December 15, 2004
Ramkota Inn, Badlands Room
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Agenda
Item |
Discussion/Information |
Action/Misc. |
| Introductions and Ground Rules
Attendance |
Deb Bordeaux LNS
Ed Flute LMS
Chris Bordeaux WKDS
Guthrie Ducheneaux CEB
Perry Hanson, McLaughlin
Mark Sampson Lower Brule
Marty Pourier RC
Dan Guericke MCEC/ESA 3
Ron Senne OSEC/ESA 3
John Runnion SGU
Dawn Leftwich OSEC
Ramona Bonnin OIEP PR agency
Crystal Night Pipe TCSD
Lisa Roland
Lee Valandra SFIS
Joe Marino SFIS
Ben Bordeaux TZTS
Charmane Weston OIEP PR Agency
Dr. Roger Bordeaux, TZTS
Ted Hamilton
Brian O’Connor (Notes)
Judy Garon (CEB)
Sandy Byrd (AHS)
Ground Rules (From Website)
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| Minutes from Last Meeting |
1. Individual Reviews of minutes
2. Clarification and or expounding on points
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| Annual Report Review |
1. Activities
• E-rates
• Consortium Web site
• WKDS Consolidated School Reform Plan
• TZTS and CIMP process
• OIEP Inclusion Project
• Curriculum standards: PE/Health 3rd draft
coming; Math and Reading
• AYP (Alternative)
• Virtual School : On-line and Vid Conf.—TC
and LWS have great number of students
• SOSMI: 9 of 10 masters degree seekers will
grad: 15 undergrads still plodding away
• AA program for SNS: Glitches—Kim Winkleman
departure may affect
• SKILLS program OLC summer youth opportunity
2. Political Activity
• Trying to Get BIT fees waved
• Letter coming soon to announce and make
it official
3. Community work
• Still weakest area
• Working with Lakota Fund and others to get
going on these activities
4. Budget
• Restricted account: Funding AYP Work
• Contracts Pending: Marked as due by May
05 due to staff contracts terminating in May
• 79,460??? In bank to keep staff going into
Fall of 05
• SNS budget not included. Will get this into
report
• Will figure out deliverable services for
contracting in future
5. Challenges
• Collaboration: Need for collaboration still
grows, but less time to do so
• Funding is a challenge for all organizations,
but OSEC must pay special attention to this
• Staffing is a concern: Expertise is needed
and need is growing. Must help when we can to aid
schools with arising situations
• Environmental Changes: Changes in external
organizations (Congress, Senate, OIEP, etc…)
impact work. Even service providers need to work
closer
6. Communications: Between members is crucial. Must
try to rise above local issues and work together
at all levels (Across school staffing structures).
7. Board membership: NEED QUORUMS. Many factors
affect the attendance of members.
8. Future Statement: Must keep going. Looks Bright!
See handout–
9. Anything in Report that you would like to see/add?
Comments/Questions:
• Lobbying is a good thing (Think ADVOCATING):
Should add to report. (BIT fee talks a good example.
• Mentoring for Admin? Modeling, direction,etc…
• Would it be appropriate to add section on
efficacy of OSEC in its activities? External eval
will help in this area (from every contract and/or
grant)
• Nit-picky stuff; Talk to GD later.
10. SNS Eval Report: (Ron Senne)
• Executive summary
• Progress has been good
• Standards for diabetes done, now need dissemination
• AA program recruited 70 participants
• Courses out of OLC
• Half of Participants are actively engaged
• Page 19 Lists of learnings for 2 years of
work: Huge learning could be the notion of putting
together of higher ed programs from scratch. Process
of communication between colleges.
• One college at time was in position to provide
learning.
• Activities like course recreation for trad
to online format
• Delivered 5 semesters of courses now. Policies
of collaboration, role of Dist. Ed, and other items
are beginning to surface due to implementation of
program
• Advocacy work can be seen in this endeavor.
• Meeting needs of school districts in providing
teachers (HQ) through program.
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$500/ month for schools
May have to re-do some contracts in order to be
payable: Must be deliverable services
OIEP structure changes are a good example of
this
Encourage organizations to speak directly to schools
MAPLE is org. getting inv in Title I pt F
Assessment Center: 25 yrs of training for admin.
2 day simulation of Principal role. Observers
report against standards for qualified admin,
and give strengths and weaknesses
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| Virtual School |
1. Need to begin the
process of setting up governance for Virtual School
(VS)
2. Currently managed by John Heemstra
3. Grant is nearing end, and question of how to
be shared
4. Growth can increase in two areas: Vid Conf and
in online courses
• Success is a concern
• Migration to online will be a certainty
5. Cost for Online course development is great
6. Must have enough students to keep VS running
• 25 students/class minimum needed
• $375/ Semester/student to break even
7. Need to sort out resources for this type of work
8. Can also be seen as alternative to trad (Alternative
Pedagogy)
9. Handout is a prompt to discussion of how governing
process can come about:
• Need to keep balance in developing board
• 3 members from DIAL, 2 from OSEC
• Meetings to be held quarterly, but can be
increased
• Agendas made up by John Heemstra
• Rules and responsibilities (7) for discussion:
10. Rules and responsibilities discussion:
• What are the numbers for student enrollment
by organization
• Movement into Career and technical ed with
a career pathway: Ag, health services, teade/industry
• More work in area of CTE/Transition for
Special education. Classroom setup in Math and English.
Introductory class is available.
• May look at this to strengthen ties between
OSEC and DIAL members. Trust Building into future.
• DE on PR Rez is an area that is poised for
growth
• Who “owns” VS? It is a product
of the ILC grant and will eventually become the
responsibility of who wishes to pay.
• Seems to be no purpose for steering committee
unless you just say advisory. Sounds like the fiscal
agent and school director is in charge. No steering
committee recommendations necessarily need to be
followed
• As soon as grant is done, funding and ownership
will be dependent upon enrollment.
• Collective ownership amongst schools that
use it. Maybe a school board????
• Not really a school. VS is a mechanism for
delivery of school work. Cannot give diploma
• The responsibility of home school is huge,
so ownership should be proportionate
• As far a financial liability, MCEC is the
prime mover. Staffing, Expenses, etc… Legally
it is responsibility of MCEC.
11. Please feel free to suggest changes and/or addendums
to draft of steering committee document.
12. Are there specific issues or concerns that the
VS is not meeting?
• Strictly voluntary to participate in VS
• OSEC Staff is putting energies into DIAL
VS. How would we adjust if, as consortium, do not
want to be a part of VS? Grant proposals, coordinating,
materials delivery all take time.
• Set up of VS is major undertaking
• OSEC members do have say in VS offerings
13. Review document and get suggestions to DIAL
board meeting on January 19th, 2005.
14. Needs to be a memorandum of agreement between
DAIL, OSEC, and MCEC to tighten up relationships
and agreements. |
Need of sheer student numbers precludes OSEC from
creating own VS.
Look into policy change that allows entering into
membership with DIAL.
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| New Projects |
1. Alternative AYP
• 7-8 schools said that board has approved
effort to restructure AYP for Tribal Schools
• LMS, TZTS, Takini, WKDS, St. Francis, and
Porcupine have sent in initial okays
• Have drawn up a proposal for funding in
setting up assessments for content items
• Schools were sent standards to review and
last week (Dec 8th and 9th) to suggest changes.
• At Math, need to use some of money given
to OSEC for a two phase review. Internal (consortium)
and external audits would be made of the standards
• 30 to 60 days, final ruling will come in
on standards issue and tribal schools will have
to use state’s AYP requirements.
• Will be more schools after standards are
disseminated. More buy in after D-STEP results come
in.
• What is the lesser of two evils: state or
BIA? Both use different assessments to determine
bases, but state’s cut scores are higher.
BIA uses norm reference, State uses criterion referenced
assessment.
• Data says that single, high-stakes test
is not a good thing, specially for low socioeconomic
areas
2. SNS Diabetes
• Standards will have to be implemented by
all teachers
• Web site is up. Check it out
• Dave Anderson says to work with Avera McKenon
and USD to create a site that will link from OSEC
site that allows kids to learn about making good
diet choices and life long health.
• Will seek funding from OIEP/BIA to get this
collaborative site up and running
3. Online Pre AYP courses
• $1,000,000 grants for developing programs
to increase rural, minority and high poverty community
participants in AP programs
• Grant is due soon
• Never have had proposal to interest Native
students in AP courses.(According to grant contact)
• SKILLS is one thing we have going. 7th and
8th graders could get into Pre-AP courses
• Also AP courses themselves are an option
to look at.
• Need Ideas for how to approach grant.
• Could focus on MS and a HS program right
on reservation to account for attrition due to homesickness
• May even want to consider trying to hit
younger children (Due to studies saying that girls
have determined to have kids and how many by 4th
grade.)
• Technical resources a must
• Should work together on such projects. Ie.
TZ may have a math camp for students, TC may have
a science. All schools could send their students
to these functions
• Maybe an assessment to identify students
for AP possibility.
• Would it be good to have an “in-year”
component as well as a summer component.
• May want to approach this as a learning
styles approach: May have online and also more traditional.
• Also looking at OIEP funding .25 million
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Contact Cheyenne/Eagle
Butte about getting involved in AYP Alternative
Actually, choice will be given in April and May
of 05, but in September will be final
30% completion for SKILLS
Wopika—experts
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| Board Elections |
1. 2 years ago, board
size set at 11 members.
2. Quorum is hard to achieve
3. Now that contracts and budgets are more important
(Grant ending) and employees need to be evaluated,
quorum is very important.
4. RECOMMENDATION: OSEC should move to a smaller
board. Meetings will be held quarterly and business
items will be taken into consideration.
• Why was board set at 11 members? To meet
peoples suggestions on membership and representation.
• Everyone (schools) could come together in
a common way to achieve some sort of consensus on
common issues
• Non-profit status is an issue for board
creation by OSEC as well
• By laws can be changed to accommodate board
size change
• 7 will be a good number to meet with OSEC.
Motion made by Deb Bordeaux to make board seven
Dr. Bordeaux seconds. Consensus vote is agreed.
• Need a better representation of OSEC mission
in Schools to let staff know.
• For purpose of business, board should be
small and efficient. Membership meetings are for
policy building and info dissemination. Unanimity
is a must before work moves on with members.
• Discussed structuring by laws to take into
account flexibility of work focus. Steering committee
for example
• Need to get more administrators involved
in OSEC membership meetings.
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One in disagreement. Need people to take interest
and attend. By lowering number, you give permission
to not participate.
Lost time is a factor for consideration, too.
Also family and personal time needs to be considered.
Dr. Bordeaux is proposing meetings in the spring
to just talk/discuss issues or needs. This may
be a way to generate consensus.
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Next Meeting:
Monday, February 21, 2005
Tiospa Zina Tribal School |
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